Stop keying in documents. Start dropping them in.
The back office of every fund, financial institution, and enterprise runs on the same painful loop: documents arrive and skilled people spend their days transcribing them into systems, checking their own work, then reconciling one system against another. We've eliminated that loop. UXQode's AI-powered back office reads your documents, understands them, posts them, and reconciles them — with your team supervising exceptions instead of doing data entry.
From inbox to posted, reconciled entry
Six steps, one supervised flow — no templates to configure, and nothing posts silently.
Drop it in
Any document, any format. Drag a file in, forward an email, or connect a folder — invoices, bank statements, custodian statements, broker confirms, fee notes, remittance advices. No templates to configure, no breakage when a bank redesigns its statement layout.
AI extraction
Every line, every field: dates, counterparties, account numbers, amounts, currencies, references, line items, fees, taxes, running balances — across multi-page, multi-currency, mixed-quality scans.
Validation
Checked against itself and your records before anything touches your books — totals, opening balances, duplicates, counterparty master data. Anything that fails validation never posts silently; it goes to a human.
Classify & post
The AI codes each transaction against your chart of accounts and posting rules, learned from your history and refined by your team. Complete journal entries, ready for one-click approval or straight-through posting.
Exceptions to humans
Anything ambiguous or first-of-its-kind routes to your team with the AI's analysis attached — what it found, what it's unsure about, what it recommends. Every resolution teaches the system.
A complete audit trail
Every extraction, classification, posting, and override is logged and traceable back to the source document — down to the exact region of the page a figure came from.
Where back offices lose entire days
Our AI reconciliation engine matches your books against custodian and bank statements automatically — surfacing breaks with an explanation instead of a list to hunt through.
Line-level matching
Holdings, trades, cash movements, dividends, fees, and corporate actions — including partial matches, timing differences, one-to-many splits, and FX conversions.
Break detection with explanation
Unmatched items are surfaced with the AI's analysis of why they broke — a missed fee accrual, a settlement date mismatch, an FX rate difference — not just a list to hunt through.
Position and cash proofs
Holdings and balances tied out automatically at each period-end, with every movement explained.
Period-end in minutes
What was a multi-day manual exercise across spreadsheets becomes a supervised review of a short exceptions list.
Trust is the constraint we designed around
Trust is not a feature we added; it's the constraint every part of this system was built to satisfy.
Human-in-the-loop by design
You define confidence thresholds, approval workflows, and four-eyes controls. The AI accelerates your people; it doesn't bypass your controls.
Your data stays yours
Client documents and data are never used to train models for anyone else. Deployment options range from cloud to fully private environments.
Deterministic where it matters
The AI handles reading, classification, and matching — the numbers are computed by the same deterministic accounting core that runs live funds today. No hallucinated figures in your ledger.
Explainability
Every automated decision carries its reasoning and its source. Nothing is a black box.
What this means for your operations team
Massive time savings
Document processing and reconciliation drop from hours per day to minutes of exception review.
Fewer errors
No transcription mistakes, no missed lines, no fatigue-driven slips at month-end.
Scale without hiring
Absorb growing transaction and document volumes with your existing team — the same way our platform clients absorbed 5x growth with zero added headcount.
Faster closes
Daily processing keeps books current, so month-end becomes a review, not a scramble.
Happier teams
Your best people move from typing to analysis, review, and client work.
AI back office — questions, answered
See the AI back office on your own documents
We'll pilot it on your actual historical documents, not a demo — so you see accuracy and time saved before any long-term commitment.